Privacy Policy

This Privacy Policy explains how Chikyu Lab (“we,” “us,” or “our”) collects and uses personal information when you visit our website or use our services (the “Services”). We handle personal information responsibly and in line with applicable privacy laws and guidance.

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1. Scope
This Policy applies to our website and related Services. If a specific service has additional terms or a separate privacy notice, those documents will apply to that service.

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2. Information We Collect
Depending on how you use the Services, we may collect:
• Contact information (such as your name and email address)
• Optional details you choose to provide (such as organization/affiliation and phone number)
• Information you submit through forms (such as inquiries, reservations, or applications)
• Limited technical information when you visit our website (such as device information, browser type, pages viewed, and approximate location derived from IP address)

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3. How We Use Your Information
We use personal information to:
• Respond to inquiries and communicate with you
• Process tour/event/program registrations and manage participation
• Share updates about our activities, research, programs, and events (where permitted)
• Improve our Services, including through aggregated analytics
• Protect our users, our Services, and prevent misuse or fraud
• Comply with legal obligations and respond to lawful requests

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4. Legal Bases (EEA/UK)
If you are located in the EEA or the UK, we rely on one or more of the following legal bases, as applicable: performance of a contract, legitimate interests, compliance with legal obligations, and consent (for example, where required for certain cookies or optional communications).

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5. Sharing of Information
We do not sell your personal information. We may share information:
• With service providers who help us operate the Services (e.g., website hosting, form processing, analytics), under appropriate safeguards
• If required by law or to respond to lawful requests
• Where necessary to protect rights, safety, and security

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6. International Transfers
If we use service providers located outside your country, your information may be processed internationally. Where required, we use appropriate safeguards to protect personal information.

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7. Cookies and Analytics
We may use cookies and similar technologies to operate the website, understand how it is used, and improve user experience. Some cookies are essential; others may be used for analytics.
You can manage cookie preferences through your browser settings and, where available, any on-site cookie controls.

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8. Data Retention
We keep personal information only for as long as necessary for the purposes described in this Policy, unless a longer retention period is required or permitted by law.

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9. Your Rights
Depending on your location, you may have rights to request access to, correction of, deletion of, or restriction of use of your personal information, and to object to certain processing.
To make a request, please contact us using the method in Section 10.

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10. Contact
For questions or requests relating to this Policy, please contact us via the inquiry form on our website.

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11. Updates
We may update this Policy from time to time. The latest version will be posted on our website.

Effective date: October 21, 2025